Salesforce Optimizer Alternative: What to Use After It Was Retired

What happened to Salesforce Optimizer?

Salesforce Optimizer was a built-in tool that scanned your org for health issues — unused features, configuration drift, over-permissioned profiles. It was useful, if imperfect. As of the Winter '26 release, it was retired from Hyperforce-hosted orgs. If your company migrated to Hyperforce (and most new orgs are Hyperforce by default), Optimizer is gone.

What replaced it: Org Check

Salesforce Labs — the Salesforce-internal team that ships free, open-source tools — released Org Check as the official replacement. It's available on the AppExchange and on GitHub. It is genuinely excellent. In many ways it goes deeper than Optimizer ever did: custom fields, unused components, dependency analysis, permission complexity. If you haven't installed it, you should.

Org Check is free. It runs inside your org. And it covers the Optimizer use case well.

The gap Org Check doesn't fill

Here's the problem: Org Check is an admin tool. It lives inside Salesforce. It speaks admin. Its output is designed for someone who already has a Salesforce login and knows what "Custom Fields" and "Permission Sets" mean.

Your CFO doesn't have a Salesforce login. Your VP Finance doesn't want to install an AppExchange app to understand the license renewal bill. Your Procurement team needs a number — how much are we wasting? — not a dashboard they need to be trained on.

The gap is the external stakeholder delivery problem. When your Salesforce renewal is coming up, the conversation happens between your admin and Finance/Procurement. Org Check doesn't help you have that conversation. It gives your admin a list; it doesn't give you the receipts.

How to prepare for your renewal without Optimizer

The three things you actually need before your renewal negotiation:

1. Inactive user count with login history evidence. Not just "LastLoginDate" — actual LoginHistory records showing who hasn't touched the system in 90, 120, 180 days.
2. Permission Set License waste. Which PSLs (Sales Cloud Einstein, Revenue Intelligence, etc.) are assigned to users who are inactive or never used them?
3. A dollar figure your Finance team believes. Salesforce Enterprise seats are $165/seat/month as of the Aug 2025 price hike. 10 inactive users = $1,650/month = $19,800/year. That number needs to be in a document Finance has seen.

Summary

Use Org Check for your internal admin hygiene work — it's great at that. But for renewal prep, you need something that produces a document you can put in front of Finance. That's the job Optimizer never really did well either, and the job most tools in the market either ignore or charge $50K/year for.