For CFOs · Finance · Procurement

Even at your peak,
did you need all those seats?

SpendReady delivers a monthly finance pack showing exactly what you're paying for, what's being used, and your peak vs lowest usage months — the renewal negotiation evidence Salesforce's native 6-month LoginHistory can't reconstruct retroactively. No Salesforce login required to read it.

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32%
avg seats inactive
Zylo SaaS Management Index, mid-market orgs
$175–$350
per seat / month
Salesforce Enterprise to Unlimited list (Aug 2025)
<$5K
annual cost
Built for lightweight, team-level approval

Run the numbers first

Enter your actual per-seat cost for a more accurate estimate.

Savings Estimator

How much is your org leaving on the table?

Adjust the inputs below — SpendReady will find the exact users behind these numbers.

300
502,500
$

Default: Salesforce Enterprise list price

%

Industry avg: 30–40%

96
Likely inactive
$16.8K
Monthly est.
$202K
Annual est.

Estimate only. These figures are illustrative, based on the inputs above and public Salesforce list pricing. They do not reflect your actual negotiated contract terms, which are typically lower. Actual recoverable savings depend on your specific org configuration, contract, and renewal negotiations. SpendReady does not guarantee any specific savings amount.

SpendReady will tell you exactly which seats — with names, last login dates, and dollar figures attached.

See the real numbers for your org →
Monthly Finance Pack

Built for the renewal conversation

Everything finance needs to walk into a Salesforce negotiation with data — not gut feel.

Monthly Finance Pack
April 2026 · Acme Corp Salesforce Org
PDF export
450
Purchased licenses
438
Assigned licenses
289
Est. active users
Peak active users (Feb)highest month — your usage ceiling
312
Lowest active users (Aug)lowest month — renewal negotiation floor
241
Inactive seats (90d+)37 flagged for deactivation
149
Estimated annual savings opportunity$312,900

Based on 149 inactive seats × $175/mo (Salesforce Enterprise list price). Actual savings depend on your negotiated rate.

Purchased vs assigned vs active

See the gap between what you're paying for, what's assigned, and what's actually being used — side by side, every month.

Peak and trough usage trends

Month 1 shows month-over-month change. From month 3 onward, your monthly finance pack surfaces your peak-usage month and lowest-usage month — that delta is your renewal negotiation floor. Salesforce's 6-month LoginHistory can't reconstruct this retroactively.

Dollar figure on every finding

Inactive seats, unused PSLs, and integration waste all come with an estimated monthly and annual cost attached.

No Salesforce login required to read it

The monthly finance pack is an HTML email — readable in any inbox, forwardable in one click. Your CFO, VP Finance, and Procurement team read it without touching Salesforce. PDF export is available on the dashboard if they want one.

Under $5K/year — lightweight approval

$399/month = $4,788/year — designed to fit lightweight, team-level approval paths at many companies. Procurement requirements vary, so check your own.

Historical trend baseline

Salesforce's native LoginHistory view is 6 months deep and current-state only. SpendReady starts capturing weekly snapshots from day one — peak vs lowest views unlock at month 3, the full 26-week trend chart at month 6, and it continues compounding as long as you stay on Monitoring.

Forward it. No login needed.

The monthly finance pack is an HTML email designed to be forwarded to your CFO, VP Finance, or Procurement team. They read it in their inbox. No Salesforce access, no dashboards, no training required. PDF export is available on the dashboard if they want one for a meeting packet.

What about Salesforce's own tools?

Salesforce ships Health Check, Org Check (the free Labs replacement for Optimizer), and Login History views. They're useful — but they're designed for admins working inside the org, not for finance teams making renewal decisions. Org Check runs on-demand and outputs to a screen inside Salesforce. No email delivery, no PDF, no trend history, no dollar figure. Your CFO can't open it, can't forward it, and sees a snapshot — not a trend. SpendReady is the layer between your Salesforce org and the people making budget decisions about it.

Native tools
SpendReady
Emails to CFO automatically
✗
✓
Surfaces peak and lowest usage monthshistorical data Salesforce doesn't surface natively
✗
✓
Attaches a dollar figure to findings
✗
✓
Works without Salesforce login
✗
✓
Runs weekly without manual effort
✗
✓

Finance questions, answered

Do I need a Salesforce login to read the reports?
No. The monthly finance pack is an HTML email delivered to your inbox — readable in any inbox, forwardable in one click to anyone (CFO, VP Finance, Procurement, Legal) without Salesforce access. A PDF export is available on the dashboard if you want one for a meeting packet.
How does SpendReady access our Salesforce data?
Lightweight Salesforce Connected App + read-only OAuth — the package contains only the Connected App bridge, no Apex or business-data access. A Salesforce admin installs (60 seconds) and authorizes the connection in about another 60 seconds. No write access ever.
What does the monthly finance pack include?
Purchased license count vs assigned vs estimated active, month-over-month usage delta, peak and lowest usage months (after 3 months of monitoring), PSL waste, integration-user cost, estimated annual savings, and a savings methodology section. It's designed to be ready for a CFO conversation or a vendor negotiation.
Why stay under $5K/year?
$399/month = $4,788/year — designed to sit below the $5K annual threshold that triggers Finance or Procurement approval at many companies, for a lightweight, team-level approval path. Procurement and vendor-review requirements still vary by company.
Are the savings estimates accurate?
They're estimates based on your inputs (or Salesforce public list pricing if you don't enter your negotiated rate). The calculator lets you enter your actual per-seat cost for a more accurate figure. Actual savings depend on your contract terms and renewal negotiation.
Can we get quarterly summaries for audit or compliance purposes?
Quarterly Compliance Packs — with admin vs regular vs integration user segmentation, privileged-user rosters, and reviewer sign-off fields — are on the roadmap as Release B. Contact us if you need this on an accelerated timeline.
Is there other Salesforce-specific software we should consider?
Yes — and you may already be using one. Org Check (Salesforce Labs, free) is an in-org static analyzer for admins. Era (AppExchange since July 2025) helps identify Enterprise → Platform license-switch candidates and typically prices per-user + a savings share — usually a fit for >500-seat enterprises. License Guard (free on AppExchange) automates inactive-user deactivation. Salesforce Shield's Event Monitoring extends login retention but is priced as ~10% of net Salesforce spend (so at a 500-seat Enterprise org, roughly $8K/mo on top of license cost). Horizontal SaaS-management platforms (Torii, Zluri, Zylo, Productiv) cover Salesforce alongside other SaaS but typically start at $15K+/year. SpendReady's niche is the 200-2K-seat mid-market: under $5K/year, Salesforce-specific, finance-ready PDF that doesn't require a Salesforce login, built from weekly automated audits that produce a multi-quarter seat-usage trend chart (Salesforce's LoginHistory expires after ~6 months, so the trend can't be reconstructed retroactively).

Enter renewal conversations with evidence.

The first audit is free. No credit card. Takes 60 seconds to connect.

Get your first audit free →

Admin connection required · Lightweight Connected App · Read-only OAuth